VaultBook is a professional notebook built for people who handle sensitive session notes and need speed, structure, and strong privacy controls. It runs as a polished notebook interface with pages, labels, and collapsible sections so you can capture rich entries, attach files, and keep everything tidy without the clutter or lock-in of typical cloud apps.
Capture & Organize Without Friction
Start with clean, collapsible entries where your title, quick metadata, and a compact preview sit on a single line for scannability. Add structured sections inside any entry using sub-accordions to keep long notes readable. Mark important items as Favorites for a one-click shortlist you can revisit anytime.
Attach Files—and Make Them Searchable
VaultBook treats attachments as first-class citizens. Add PDFs, images, spreadsheets, and more to your entries (including to individual sections). Behind the scenes, VaultBook tallies attachment counts, types, and sizes so you always know how “heavy” a note is getting. Better yet, attachment content can be made searchable: VaultBook can extract text from many files, and it can even run local OCR on images using Tesseract to surface embedded text. That means your query can match inside a PDF or a photo scan—not just filenames.
Search That Actually Finds Things
Stop playing “Where did I put that?” VaultBook’s search box looks across titles, details, labels, attachments, and attachment contents in one go. Results appear instantly with a title and preview line; click to open the exact entry in place or in a clean read-only tab. You can also ask questions in the built-in Q&A panel—helpful for jumping to the right entry fast during a session.
Analytics That Keep Your Vault Healthy
The Analytics panel turns your notebook into a dashboard. View total entries, how many contain files, the total number of files, aggregate size, and a breakdown by file-type buckets. Powerful filters help you slice by size thresholds or quickly show only entries with attachments. It’s a practical way to keep an eye on storage growth and content mix.
Simple Reminders: Due, Expiry & Repeats
Turn any note into a lightweight task without leaving your notebook. For each entry you can set:
- Due in (days): adds an at-a-glance “Due in …” badge with clear color buckets (today, 0–3, 4–7, 8–14, 15+).
- Expiry (days): perfect for notes or attachments that should be revisited or retired after a horizon you choose.
- Repeat every (days): bring back the item on a cadence to encourage consistent review.
These micro-workflows keep your session notes fresh and actionable without introducing a separate task system.
Strong Privacy: Password Lock with AES-GCM
Protect sensitive notes with a password lock that uses browser-native AES-GCM encryption. The password is not stored, and unlocking is explicit. It’s a simple, effective safeguard when you need an extra layer of confidentiality on a specific entry.
Clean Sharing & Quick Navigation
Every entry can generate a permalink that jumps straight to that item via #item-ID routing. Copy it with a single click; when you open such a link, VaultBook scrolls to and expands the exact entry. Prefer a distraction-free view? Open any entry in a read-only tab so you can present or review without the editor chrome.
Little Touches You’ll Feel Daily
- Typeahead Q&A that clears itself after a while to keep your workspace tidy.
- Inline “copy code” buttons for fenced code blocks in your technical notes.
- Status heartbeat that periodically confirms the app is checking for changes.
- Smooth animations and equal-height cards for a calm, premium feel.
Who Is VaultBook For?
Practitioners who want a notebook that respects privacy while staying fast and powerful. If your day involves client sessions, follow-ups, artifacts (like PDFs, screenshots, spreadsheets), and you need reliable search over everything you’ve added, VaultBook delivers—without demanding a new workflow or a separate task manager.
Bottom Line
VaultBook brings together structured entries, attachment-aware search (including OCR), a clear analytics dashboard, lightweight reminders (due/expiry/repeat), password-protected entries, and clean permalinks—all in one elegant notebook. If you’ve been waiting for a secure, practical way to manage session notes and their files, this is it.