Why this matters
When your work lives in sensitive documents—medical reports, legal briefs, financial models—you can’t trade privacy for convenience. VaultBook was built for power users who need both: a secure, offline, password-protected workspace that’s HIPAA and PII-ready, with rich search across PDFs, Word, Excel, Outlook msg emails, and images. It organizes everything with Pages, Labels, and true Hierarchy—and now, the new Related Posts feature stitches your knowledge together automatically, so answers find you faster.
What’s new: Related Posts
Related Posts dynamically surfaces other entries that share key phrases, labels, or structural context with what you’re viewing. As you open a note, VaultBook analyzes titles, tags, and text to present a short, relevant list—right where you’re working. No online services, no tracking, no cloud.
- Zero-internet intelligence: All matching runs locally on your machine. Your content never leaves your device.
- Instant cross-reference: See research summaries next to source files, lab notes next to patient forms, contracts next to email threads.
- Works with your structure: Pages, Labels, and Hierarchy are first-class citizens in the match logic, so organization you’ve already done pays dividends.
- Actionable by design: Open, compare, or preview related entries without breaking flow, and use keyboard navigation to jump between connections.
How it helps different teams
- Healthcare: Open a patient note and instantly see lab PDFs, medication logs, and prior visit summaries that mention the same terms—supporting HIPAA workflows without internet exposure.
- Legal: View a matter file and get quick links to similar motions, opposing counsel emails .msg, and precedent memos organized by label and folder lineage.
- Finance: Compare a dashboard note with related Excel models, revenue PDFs, or compliance briefs that share subject and tags.
Why VaultBook wins against other note apps
- Offline by default: Many note tools assume an always-on cloud. VaultBook assumes the opposite—no cloud, no internet—so regulated teams can work with confidence.
- Password protection & privacy controls: Lock the app, enforce access on launch, and keep content on your machine. Set expiry limits per entry and define 60-day purge policies for sensitive data to reduce long-tail risk.
- HIPAA & PII-ready posture: Local-first architecture, optional redaction workflows, and no background telemetry align with environments that must protect personal and health information.
- Rich, local search across real work files: Index and search inside PDFs, Word, Excel, Outlook msg emails, and images—alongside your notes—so you’re not juggling extra viewers.
- Organize like a pro: Pages for projects, Labels for facets, and a true nested Hierarchy for complex repositories—because power users outgrow flat notebooks.
- Policy-grade retention: Time-box what you keep. Set auto-expiry and a 60-day purge window for items that shouldn’t live forever.
About security and storage
VaultBook is your personal digital vault—private, encrypted, and always under your control. It is local-first and password-protected; there is no encryption at rest for stored files. Many teams pair VaultBook with system-level disk encryption (e.g., OS-native solutions) and strict device policies to meet organizational requirements while benefiting from VaultBook’s offline design.
Optional sync—on your terms
Prefer to work across multiple machines? If you want, you can sync VaultBook’s local folders (index, attachments, libraries, JSONs, etc.) using your preferred cloud provider. You’re in control: choose the service, the scope, and the devices. VaultBook doesn’t run its own cloud or transmit your data by default.
A closer look at power features
- Attach anything that matters: Drag in PDFs, spreadsheets, Word docs, emails, and screenshots; VaultBook indexes them for full-text search.
- Precision search operators: Combine keywords, labels, and page scopes to slice through large archives in milliseconds.
- Pages, Labels, Hierarchy: Model projects, cases, and clients the way your team actually works—then filter or roll up views.
- Expiry & purge: Mark notes as ephemeral or sensitive, set an expiry, and rely on a 60-day purge policy to safely clean house.
How Related Posts works in practice
- Open any entry: VaultBook reads its title, labels, and content locally.
- Match in context: It scores similarities against your current page and its hierarchical neighbors, so connections make sense.
- Review side-by-side: A compact panel lists relevant notes and files. Jump to the one you need, or pin it for the current session.
- Stay offline: All processing is on-device; nothing is uploaded or shared.
Why now—especially for regulated teams
Cloud-centric tools are convenient until they collide with compliance. VaultBook’s offline model, password protection, retention controls, and on-device search make it a natural fit for healthcare, legal, finance, and any workplace that requires privacy, no cloud, and no internet. With Related Posts, you don’t sacrifice discovery just because you’ve chosen the safer path.
Pricing to sustain serious users
VaultBook is offered as a yearly subscription to fund ongoing development and the expanding feature set—including innovations like Related Posts, broader file parsing, and admin-friendly retention controls. One predictable payment, professional-grade capabilities.
Get started
- Download and create your vault: Work offline immediately.
- Add your sources: Drop in PDFs, Word, Excel, Outlook msg, and images. Use Pages, Labels, and Hierarchy to map your world.
- Explore Related Posts: Open a note and watch relevant items appear automatically—no setup, no internet.
- Set retention rules: Apply expiry limits and 60-day purge to sensitive entries.
- Optional sync: If desired, point your vault folders at your preferred cloud provider to use VaultBook on multiple devices.
The bottom line
Other note apps promise convenience—VaultBook delivers control. With secure, offline operation; password protection; HIPAA and PII-ready workflows; deep file search; professional organization; and now, Related Posts for instant, private discovery, VaultBook turns your device into a true knowledge vault. Your work stays local, your structure scales, and your answers surface when—and only when—you need them.
