Answers to frequently asked questions about note taking, organization, pages, workspaces, hierarchy, labels, attachments, searching, indexing, OCR, file types, task tracking, security, offline use, and working with your notes.
No. VaultBook works completely offline. Features such as search, attachments, version history, labels, and OCR all function locally without network access. To get started, on the top right click the folder icon and choose the folder where your license file exists.
Yes. VaultBook does not upload any data to servers or cloud storage. Notes, attachments, and metadata remain on your device. You can also enable local password protection and encryption.
VaultBook provides a secure, local-only environment suitable for workflows involving PHI or PII. Because nothing leaves your device, healthcare professionals, legal teams, and analysts can safely use it for sensitive information. Compliance depends on your organization’s policies, but VaultBook offers the required offline foundation.
VaultBook supports large files such as:
- PDFs
- Word documents
- Excel workbooks
- Outlook .MSG emails
- Images and screenshots
- Text and code files
Yes. VaultBook can search inside PDFs, Word documents, OCR images, text files, and Outlook MSG email formats. It extracts relevant lines so you can jump to what matters.
VaultBook does not use cloud syncing by design. For privacy, all data remains local. Users may manually copy their VaultBook folder to another device or backup drive if they choose.
As long as you move your VaultBook folder (attachments, indexes, versions, repository.json), your entire vault loads instantly on the new device. No account or server activation is required.
VaultBook is built using open-source technologies and clean, transparent architecture. Many components rely on proven open-source methods and patterns.
No. VaultBook contains no telemetry, tracking, analytics, or cloud communication of any kind. Nothing is ever sent from your device.
VaultBook supports multiple organization methods:
- Pages
- Nested hierarchy
- Custom labels
- Links between entries
- Due dates and expiry timers
- Version history
- Attachment previews
VaultBook is designed for heavy workloads. Users store gigabytes of PDFs, research data, large Excel files, clinical notes, and thousands of entries without performance issues.
VaultBook uses a simple offline license file. No monthly subscription is required to use the trial version. Renewal is required when the license file expires. Days remaining are shown in the bottom left of the home page.
Yes. VaultBook is ideal for healthcare, legal, engineering, project management, academic, and corporate environments where privacy, reliability, and offline access are critical.
Backups are simple. You can copy your VaultBook folder to an external encrypted drive, offline computer, NAS, or secure local storage. No special backup tools are required.
Yes. The development team continuously improves VaultBook with performance optimizations, new features, and additional document-handling capabilities. User feedback directly shapes the roadmap.
