Most note apps tell you to “trust the cloud” and then quietly run analytics on your data. VaultBook flips that idea. It gives you a clear analytics sidebar — with charts for Last 3 Months Activity, Label utilization, Last 14 Days Activity, and Pages utilization — while keeping everything offline, password-protected with AES-GCM, and fully under your control.
If you’ve ever wished Notion, Evernote, OneNote, Obsidian, Goodnotes, or Notability could show you how you actually use your notes without sending everything to someone else’s server, this feature is for you.
A Powerful Analytics Dashboard, Right Inside Your Vault
Last 3 Months Activity: Created vs. Modified
At the top of the sidebar, VaultBook shows a bar chart of your Last 3 Months Activity — how many notes you created and how many you modified each month. It’s a fast way to answer questions like:
- “Which months have been the heaviest for clinical or client work?”
- “Am I mostly drafting new research notes, or refining existing ones?”
- “How active have I been in this vault compared to previous months?”
Because this data never leaves your machine, you get honest insight into your pace of work without trading away privacy.
Label Utilization: Pie Chart for How You Actually Tag
The Label utilization pie chart shows how frequently each label is used. In a single glance you can see, for example, that dog or HIPAA might dominate your labeling.
This helps you:
- Detect overloaded labels that need to be split into more precise tags.
- Confirm that critical labels like “HIPAA” or “Legal” are used consistently.
- Spot underused labels that can be merged or removed to reduce clutter.
Unlike cloud tools that encourage unlimited tagging and then monetize your engagement, VaultBook shows you the structure of your vault so you can simplify it on your own terms.
Last 14 Days Activity: Your Real-World Usage Curve
The Last 14 Days Activity line chart gives a fine-grained view of how active you’ve been recently. It highlights bursts of note-taking — a busy therapy week, an exam crunch, a product launch, or a data sprint — without exposing that timeline to any external service.
You can use it to:
- Verify that daily journaling or documentation habits are sticking.
- Track how often you’re updating sensitive notes that may need periodic review.
- Prepare for supervision, standups, or stakeholder meetings with evidence of recent work.
Pages Utilization: How Your Vault Is Structured
The Pages utilization pie chart shows how your notes are distributed across Pages (for example: Cats, Dogs, Uncategorized, Recycle Bin). This helps you understand:
- Whether important projects or clients deserve their own dedicated Page.
- If too many notes are sitting in “Uncategorized,” waiting to be properly filed.
- Which areas of your life or work are getting the most structured attention.
Together, these charts form a small, always-visible analytics dashboard that answers “How am I using my vault?” — without sacrificing security.
Analytics Without Surveillance: How VaultBook Beats Cloud Peers
Apps like Evernote, Notion, OneNote, Obsidian Sync, Google Keep, TherapyNotes, Carepatron, Goodnotes, and Notability rely on their servers to give you dashboards and charts. That means your usage patterns (and often your content) are processed in someone else’s environment.
VaultBook’s analytics sidebar is different:
- Secure & offline-first: All charts are computed locally. No cloud API, no telemetry feed, no tracking pixel.
- Password protection with AES-GCM: Your vault can be locked with AES-GCM, making the analytics safe to display even for HIPAA- and PII-heavy notes.
- No encryption at rest lock-in: Files remain normal documents on disk, so you can layer full-disk encryption, enterprise policies, or air-gapped workflows on top.
- HIPAA & PII-ready: For healthcare, legal, finance, and similar fields, you get insight into activity while keeping PHI and PII strictly local.
Where practice management systems like TherapyNotes or Carepatron are cloud-native EMRs, VaultBook positions itself as your private “thinking vault” — the place you analyze, synthesize, and attach sensitive PDFs, Word docs, Excel sheets, Outlook MSG emails, and images without exposing them.
Perfect for Professionals Who Need Both Insight and Privacy
The analytics sidebar shines for power users across many professions:
- Therapists & clinicians: See whether documentation habits are consistent, which labels (diagnoses, modalities, risk flags) you use most, and how many new clinical notes you created this month.
- Students & researchers: Track study streaks, watch how activity spikes around exams or conferences, and verify that key Pages like “Thesis” or “Comps” are pulling most of the weight.
- Data scientists & analysts: Monitor how often you touch experiment logs, incident analyses, or metric reviews, and ensure sensitive exports are attached to well-labeled Pages.
- Journalists & investigators: Keep an eye on story-focused labels and Pages, confirming that investigative work is progressing without logging anything to the cloud.
- Legal & finance teams: Validate that case or account Pages are actively maintained, and use label utilization to keep risk- or client-related tags consistent.
Because VaultBook also supports expiry limits and 60-day purge policies, you can use activity charts to confirm that high-risk notes are being touched, reviewed, and eventually removed, instead of drifting unnoticed in a remote server.
Structured, Attachment-Centric Notes Under Your Control
Analytics is only one layer. Underneath, VaultBook still gives you:
- Rich attachments: PDFs, Word, Excel, Outlook MSG emails, and images all linked to notes, searchable and color-coded.
- Pages, Labels, and Hierarchy: Organize by client, course, case, dataset, or story with fine-grained structure.
- Optional sync on your terms: If you want cross-device access, you can sync the VaultBook folder (index, attachments, libs, JSONs) via your own cloud provider or file-sync tool. VaultBook itself never phones home.
- Yearly subscription: A simple yearly payment funds continued development of analytics, security, and power-user features — instead of monetizing your data.
VaultBook: Analytics for Your Brain, Not for Their Servers
The sidebar charts in VaultBook answer the questions serious users actually ask: “Am I keeping up with my notes? Which labels and Pages matter most? Where is my time going?” And they do it without sending raw content or behavioral traces to any external service.
If you’re a student, therapist, data professional, journalist, lawyer, or anyone who lives at the intersection of sensitive information and deep work, VaultBook’s analytics sidebar gives you something rare: insight into your workflow, without surveillance. Secure, offline, AES-GCM–protected, HIPAA and PII-ready — and always, unmistakably, under your control.
